Solutions

Virtual Conferences: Before, During or After The Main Conference

For event attendees, the best part of a conference is the connections they make with each other during the event, and most attendees want a way to start building those connections before the conference starts and stay connected after it’s over.

But for event organizers, the amount of work it takes to plan, promote, and produce the main conference is almost a year-round commitment. So there’s little to no bandwidth, resources or energy to produce multiple and/or ongoing events before and after the conference.


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How It’s Implemented

Event organizers have used the VoiceVoice technology to launch “digital meetups”, a series of virtual roundtables designed to get registrants talking, networking, and engaging with each other in a very unique way before, during, and after the conference.

Using topics from the conference agenda to guide the instructional prompts- the discussion questions, the group activities, and incorporating LinkedIn connection opportunities- within the VoiceVoice conversation allows the event organizers to host multiple sessions at the same time, meaning that many parallel small groups are able to have the conversation at any time, thereby making the solution uniquely scalable, engaging and relevant for the conference host.

ClosingPageDiscussionQuestionsGroupActivitiesOpenDiscussionGroupIntroductions

Examples of This Type of Event Include:


Digital Meetups

Benefits



  • Expand your conference’s reach and scale your effort + impact without needing to constantly plan, organize, manage and attend ongoing events
  • Offer limitless networking opportunities for event registrants, presenters, partners, prospects, and sponsors
  • Enhance conference sponsorship packages by offering sponsors an innovative, interactive, unique, virtual-first way of connecting with the audience, increasing the ROI of their sponsorship buy
  • Brand-uplifting: terrific/engaging experience, a great substitute/replacement for in-person networking
  • Provide your audience with an opportunity for deeper connections- have more conversations, meet more new people than you would have at an in-person conference
  • Easy-to-host virtual meetups with and for your community
  • Crowdsource your event’s audience for ideas and inputs generated by participants
  • Attract more presenters by being able to offer them the opportunity to share their story and their brand with more people, and give them a unique way to engage with the audience in the small group conversations
  • Collect easy opt-ins for event organizers and sponsors
  • Develop an evergreen asset for ongoing marketing, engagement, promotion and lead generation efforts
  • All benefits are available (well) before, during or (long) after the main event is over, AND without the host needing to be involved

Case Study

IF:Gathering

IF:Gathering, a Christian conference which gathers, equips and unleashes women to live out their purpose, has reached more than one million women in 179 countries since launching in 2014. Their Virtual IF:Table was the most accurate representation of what a guided breakout event would look like.

The team from IF:Gathering held a conference that was joined by hundreds of attendees from their community. To provide that element of networking that you’d usually get on a physical conference but not on a typical virtual one, they created this simple 8-page conversation about general topics about the ongoing conference, shared a link with all of the attendees, and the VoiceVoice platform took care of the process of creating breakout rooms for community members to engage, network and discuss said topics during an assigned time slot of an hour before resuming the conference lectures that were scheduled.

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